All features at a glance

Discover Priofy – stress-free cost and financial management across all your projects. Plus, extensive features for your project management on top.

Budget Planning
Cost Management
Cost Controlling

Cross-project resource planning – efficient and clear

  • Create and coordinate budgets and resources for project participants or employees across departments and projects.
  • Plan and analyse progress and finances of all projects in a unified view.
  • Work with reliable capacity and demand data according to your planned projects, available resources and personnel to avoid resource conflicts.
Project Planning & Management
Communication & Collaboration
Document Hub

Efficient collaboration for successful projects

  • From creating project plans to working on activities, budget, and expenses: Collaborate on crucial tasks with table, Kanban or Gantt views.
  • Facilitate team collaboration with discussion features, quick document sharing, personal video calls, activity feeds or automatic notifications.
  • Save time and minimise disruptions in information flow with centralised document management, group management and seamless access.
Project Planning & Management

Execute projects while keeping everything in view

  • Import your project data or start off with pre-built templates for instant project mapping and adjust them to your needs.
  • Dashboards, real-time feeds, views like tables, Kanban or Gantt charts, audit logs: Make informed decisions with a complete overview.
  • Create custom views and reports, export needed data for stakeholders with just a few clicks.
Budget Planning
Project Planning & Management
Analysis & Reporting

Visualise workflows with various views

  • Tables, Kanban, or Gantt? Different views provide a quick overview of progress at any time.
  • Visualise schedules, dependencies, milestones or key performance indicators: Each view can be personalised, saved and exported.
  • Construct any view you need for detailed analyses with filters, tags and custom columns.
Cost Management
Cost Controlling

Manage finances – always up-to-date

  • At any time, maintain overview and control over finances – from project budgets to costs and person-days.
  • Make informed decisions with up-to-date data on project progress, expenses, consumption or the times of all project participants.
  • Create financial profiles and define for each team labor costs and cost categories with various rates, overhead and grant rates.
Cost Management
Cost Controlling
Communication & Collaboration

Manage your project team and your stakeholders

  • Structure your project team and partners from the organisational level down to teams or individual employees.
  • Manage budgets, expenses, times and rates for employees, teams and stakeholders.
  • Maintain oversight and control from start to finish, in alignment with the project plan and objectives.
Budget Planning
Communication & Collaboration

Flexibly plan budgets and resources

  • Keep everything in view: If desired, represent the entire project team including partners, contractors and suppliers along with master data, contracts or financial profiles.
  • Plan staff efforts flexibly based on work packages, phases or tasks and allocate budgets to project participants.
  • Involve everyone in the planning: Design and budget projects of any size and complexity together, optimising the resource plan.
Analysis & Reporting
Cost Controlling

Detailed analyses and cost control

  • Analyse progress in comparison to plans with current status updates on completion and progress reports.
  • Monitor the performance and financial activity of teams – down to the level of individual tasks.
  • Use filters, sorting functions and flexible columns, as well as search for single or multiple activities, participants and resources.
Analysis & Reporting
Cost Controlling

Track and analyse expenses

  • Track personnel costs, whether as lump sums or based on rates, or other expenses in any level of detail – per project, work package or task, and across individually defined phases and periods.
  • Decide how you want to capture efforts: Report aggregated efforts or use the integrated time tracking.
  • Save time: Enable your team members and all stakeholders to independently and flexibly report efforts and other costs – anytime, anywhere.
Communication & Collaboration

Efficiently onboard and organise team members

  • With seamless access to the central project data hub, empower teams to procure information on their own and share knowledge.
  • Organise teams into groups with similar responsibilities and information needs for a smooth flow of information.
  • Provide project participants with just as much information as they need for their work: entire projects, individual work packages or selected tasks.
Security and Data Protection
Communication & Collaboration

Assign rights and roles with a click

  • Manage access rights for items, individual users or entire organisations according to requirements and responsibilities.
  • Assign specific activities to project participants while keeping other project information confidential and secure.
  • Use groups to organise employees with similar roles to optimise the sharing of information.
Trust Center
Communication & Collaboration

Utilise online meetings & video calls

  • No matter where you are, meet team members in online meetings or host audio and video conferences for larger groups.
  • Use meeting tools for smooth gatherings: manage and mute participants, appoint moderators, share screens, chat in groups or individually.
  • Secure meetings: Provide automatic access for team members, assign a passcode or have users wait in a virtual lobby.
Analysis & Reporting

Create status and financial reports

  • Enhance the flow of information with dashboards and reports, minimising administrative effort and endless feedback loops.
  • Generate status or financial reports with historical data, real-time updates, forecasts or narrative descriptions.
  • Produce regular reports automatically with predefined structure, tables and charts, sharing them with your team.
Communication & Collaboration

Receive notifications and reminders, when and how it suits you

  • Decide what's relevant for yourself: Follow topics and feeds that matter to you and get automatically notified about changes.
  • With real-time feeds and reports on due dates and requests, you'll always be up to date.
  • Keep team members informed with push notifications and/or emails.
Project Planning & Management

Create and plan projects

  • Design projects of any type with fully customisable templates: from small projects to large ones with complex work plans.
  • Collaboratively draft proposals, plan budget and resources together, assign activities to employees or partners.
  • Schedule project timelines with dependencies, deliverables, milestones, budgets, resources and work with multiple versions in all phases.
Document Hub

Share documents and collaborate seamlessly

  • Use a central document hub to jointly manage all files and accelerate your processes.
  • Say goodbye to too many versions; thanks to tagging, indexing and categorisation, you'll always find what you're looking for – even among thousands of folders.
  • Control access to folders or documents for internal or external users through shares or link sharing.
Document Hub
Communication & Collaboration

Co-create documents, simple and secure

  • With our document manager EMDocs, work together on documents and project proposals in a secure, simple and GDPR-compliant online editor.
  • Assign, edit, accept changes, view current status: You create files together with the whole team without the back-and-forth sending of versions.
  • Draft extensive documents in a manageable and transparent manner, navigate effortlessly through hundreds of pages.
Cost Management
Project Planning & Management
Communication & Collaboration
Budget Planning
Cost Controlling
Document Hub
Analysis & Reporting

Security and control at all levels

  • Manage accesses, roles, rights and groups for enhanced data protection and optimised information flow.
  • Audit logs, a comprehensive change history, project versioning and daily backups ensure your data is secure and recoverable.
  • Enterprise-level security standards: GDPR compliance, servers located in Germany, high availability and reliability with 99.9% uptime.
Security hub
Cost Management

Manage funds and grants

  • Improve your project finances management with integrated co-financing administration.
  • Define and manage grant profiles; apply rules based on specific types of activities, cost categories or organisations.
  • Utilise precise comparisons of actual and planned costs for an immediate projection of project or team subsidies.
Project Planning & Management

Test project plans and progress

  • Design versions to analyse project scenarios and work with multiple versions of the plan in all phases.
  • All versions are securely stored: Switch between versions and review trial versions compared to actual progress.
  • Work on plan changes in the background without disrupting current execution and reporting.
Project Planning & Management
Analysis & Reporting
Document Hub

Easily export and flexibly utilise data

  • Transfer data to other apps or your preferred working methods for further processing and optimisation.
  • Prefer Excel or CSV? Then export custom views.
  • Embed reports, tables and charts easily into documents in EMDocs – they automatically update with the latest project data, making it very easy to write proposals and reports.
Create reports
Write proposals / plan projects
Export data
Wellbeing Features

Stay balanced and healthy with our wellbeing-features

  • Take a Break Reminders: Need a stretch or a quick stroll? Set up reminders to take regular breaks. It’s not just good for your health—it makes you sharper and more productive too.
  • Hydration Alerts: Stay sharp all day with friendly nudges to drink water. Keeping hydrated is key to keeping your energy and brainpower buzzing.
  • Mindfulness and Breathing Sessions: Dive into quick guided sessions through the app to shake off stress and keep your mind clear and focused on your financial and project tasks.
  • Your Wellness Dashboard: Keep tabs on your daily wellness activities—from water intake to how often you’re taking a breather. It’s all about making good habits stick.
  • Ergonomic Nudges: Get reminders to tweak your workspace setup. A little adjustment here and there can go a long way in keeping you comfy and your productivity peaking.

Find calm in project chaos with Priofy!

Why teams love using Priofy:

  • Keep all your projects in one handy spot.
  • Get instant insights on projects and finances.
  • Make the most of your resources and funds.
  • Enjoy smooth teamwork and easy-peasy reporting.
  • Find quick, helpful support whenever you need it.
  • Stay fit and focused with our well-being perks.
  • Built and hosted with love in Germany.
See Priofy in Action

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